Upham Woods Group Application Form
New for 2016: To ease annual program scheduling, registration deadlines for longtime users of Upham Woods such as 4-H County Summer camps and annual school year trips have been established to assist the planning process for our groups.
All other new and interested groups are encouraged to submit applications as early as possible to check on, and reserve, the desired dates for your visit.
If you have any questions, or have never brought a group to Upham Woods before, please call 608-254-6461 if you would like assistance with the reservation process.
Required Group Leader Forms
Food Service Agreement
Please complete and submit the Food Service Agreement 30 days prior to your visit.
For summer 4-H camps only: Summer 4-H Menu Selection Form
Please complete and submit with the Food Service Agreement 30 days prior to your visit.
Program Coordination Form
Please complete and submit the Program Coordination Form 30 days prior to your visit.
Upham Woods User Evaluation Form
Please complete the User Evaluation Form as soon as possible after your visit to Upham Woods.
Required Participant Forms
For your convenience, all required forms can be downloaded as a single pdf packet in English (498 KB) or in Spanish todos formularios requeridos (176 KB). Forms are listed individually in English and Spanish below. ALL adult and youth participants are required to complete these forms. Please bring completed forms with you on the day of your visit.
Groups must bring a completed Health Form for each person visiting Upham Woods. Both youth and adult health forms are available below.
Youth Event Health Form – (PDF Document, 3 pages, 104 KB)
Formulario de Salud – Español – (PDF Document, 3 pages, 141 KB)
Adult Event Health Form – (PDF Document, 1 page, 109 KB )
UW System Agreement for Assumption of Risk Form
Groups must bring a signed UW System Agreement for Assumption of Risk for each person visiting Upham Woods. If a parent/participant refuses to sign this form they cannot participate in activities at Upham Woods. As an alternative to signing the form, a participant may choose to purchase additional insurance which provides the University of Wisconsin System the same liability coverage provided by this waiver. If you have questions, please contact Justin Hougham, Upham Woods Director, 608-254-6461, ext. 207.
UW System Agreement for Assumption of Risk Form – (PDF Document, 1 page, 60 KB) Updated 2014
Acuerdo de asunción de riesgo – Español – (PDF Document, 2 pages, 20 KB) Updated 2014
Photo Release Form
Groups must bring a completed Photo Release Form for each person visiting Upham Woods.
Upham Photo Release – (PDF Document, 1 page, 36 KB) Updated 2014
Autorización para el uso de imágenes – Español – (PDF Document, 1 page, 49 KB) Updated 2014
An Expectation Agreement for each person visiting Upham Woods is optional. The forms are available for your group’s use only and will not be collected by Upham Woods staff.
Adult Expectation Form – (PDF Document, 1 page, 54 KB)
Youth Expectation Form – (PDF Document, 1 page, 51 KB)
Other Informational Documents
Upham Woods Policies
Upham Woods Policies – (PDF Document, 3 pages, 179 KB) – Updated November 2014
Youth groups must have an assigned “Dining Hall Supervisor”. The role and responsibility for this position is below:
Dining Hall Supervisor Instructions – (PDF Document, 1 page, 28 KB)
Youth groups must also assign a qualified “First Aid Coordinator”. The requirements of a First Aid Coordinator are listed below:
First Aid Coordinator Qualifications – (PDF Document, 1 page, 73 KB)
Reporting Participation and Billing Form
Participation and Billing Form – (PDF Document, 1 page, 66 KB)